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1. Can I add or remove buttons from the toolbars?

To remove menu items
1. Choose Toolbars from the View menu.
              2. Select Customize.
              3. Once the Customize dialog box is open you can drag unwanted items off of any of the menus.
              
              To add a command to a menu:
              
              1. Click on the Commands tab.
              2. Select a Category, then drag the command you want onto any of the menus.
              
              To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.

2. Can I add or remove items from the menus in MS Word?

Sure. To remove menu items:

1. Choose Toolbars from the View menu.

2. Select Customize.

3. Once the Customize dialog box is open you can drag unwanted items off of any of the menus.

To add a command to a menu:

1. Click on the Commands tab.

2. Select a Category, then drag the command you want onto any of the menus.

To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.

3. Can I make my own toolbars in MS Word?

Yes! To make your own toolbar:

1. Choose Toolbars from the View menu.

2. Select Customize.

3. Click on the Toolbars tab, then click on the New button.

4. Give the toolbar a name.

You can also choose to make this toolbar available to the Normal template (all documents) or the current document only. A small toolbar palette will appear on the screen. Click on the Commands tab, select a Category, then drag the commands you want onto your new toolbar.

4. Can I use the SHOW menu to remove revisions from a document in MS Word?

NO! When you remove the checkmarks by the items in the SHOW menu, it just hides the revisions. The revisions will show up the next time that the document is opened either by yourself or by the reviewers.

There is only one way to remove revisions and comments and that is by accepting or deleting them.

5. How can one unprotect a form in Word 2007?

• Click on the Microsoft Office button on the top left-hand corner, and select Word Options. Then, check the box "Show Developer tab in the Ribbon", and click Okay.
         
  • Click the Microsoft Office button again and select Save As. Don't click Save yet. Instead, click on tool, and on the drop-down menu, select General Options. Ensure that the box next to "Read-only" is not checked and that you click "Unprotect Document". Leave the "Passwords" sections blank and click Ok. Enter a new file name for the document, and save.
         
  • In the document, the Reestrict Editing and Formatting wizard will appear on the right-hand side. Remove the check from "Allow only this type of editing in the document".
         
  • Go to the Developer Tab and click Protect Document. On the drop-down menu, remove the check from Restrict Formatting and Editing.
         
  • Save the document.

6. How can we add borders and shading to paragraphs?

a) Select the area of text where we want the border or shading.

b) Click the Borders Button on the Paragraph Group on the Home Tab.

c) Choose Borders and Shading.

d) Select the appropriate options.

7. How can we use the Style Inspector?

a) Insert cursor anywhere in the text, whose style needs to be determined.

b) Click the Styles drop down menu.

c) Click the Style Inspector button.

8. How do I add a custom template to an existing tab?

As mentioned earlier in question #1 of this article, there are no folders associated with the built-in tabs that exist in the New dialog box (on the File menu), as there are in earlier versions of Word. Therefore, to place a custom template in one of these tabs, follow these steps:
  • Using Windows Explorer, go to the folder in which your custom templates are saved. By default, this folder is as follows:      Microsoft Windows 95, Windows 98, or Windows Me:          C:\Windows\Application Data\Microsoft\Templates\        Microsoft Windows 95, Windows 98, or Windows Me with User Profiles Enabled and Microsoft Windows NT 4.0:        C:\Windows\Profiles\Username\Application Data\Microsoft\Templates        Microsoft Windows 2000        C:\Documents and Settings\Username\Application Data\Microsoft\Templates        NOTE: Username is the logon name of the user.  
         • Create a new folder with the same name as the tab where you want your custom template to appear. 
      
    For example, if you have a memo template called MyMemo.dot that you want to appear on the Memos tab, you create a new folder called Memos. Or if you have a template that you want to appear on the Publications tab, you create a folder called Publications.
    
    NOTE: The folder name must match the name that appears on the tab.
         • Copy your template into the new folder you just created. The template now appears on the specified tab.

9. How do I change the default folder for Open and Save?

1. Choose Options from the Tools menu.
              2. Click on the File Locations tab.
              3. Click on Documents under File Types.
              4. Click on the Modify button.
              5. Use the Look in list to locate the folder you want to use from now on.
              6. Click on the folder name, then click on OK to select that location.
              7. Click on OK.

10. HOW DO I CHANGE THE DEFAULT FONT IN WORD 2010?

The default font in Word 2010 is Calibri and the default font size is 11 point. To change the default font, click the FONT dialog box launcher on the Font group under the Home tab. Then, click the FONT tab within the dialog box. Select the font options that you want to apply to the default font. Click the DEFAULTbutton at the bottom of the dialog box, and then click YES. The next time you open a new document in Word 2010, you will see your changes.

11. How do I convert Microsoft Works to Microsoft Word?

The Works 6.0 Converter allows you to convert word processor documents created in Microsoft Works 6.0 to Microsoft Word and other Works programs. Specifically, this converter works with Works 2000, 4.5, and 4.x, and Word 2002, 2000, and 97.
                    
              Do the following to get this helpful tool:
              
              1. Visit this page
              2. Click the Download button in the upper right
              3. A "File Download" dialogue box will appear, click Open
              4. After download is complete, follow the instructions on the screen to complete the installation
              
              
              Instructions for Use:
              
              1. Open Microsoft Word
              2. On the File menu, click Open.
              3. In the Files of type: box, scroll down and select Works 6.0

12. How do I customize the Toolbar?

If you want all of the choices in the menu bar to display when you mouse click on the menu (that way you don't have the expand arrow at the bottom), do the following:
                    
              * On the Tools menu, click Customize
              * Click the Options tab
              * Checkmark the Always show full menus

13. How do I insert a footnote or an endnote?

1. Place the cursor where you want the note reference mark, then choose Footnote (or Reference, then Footnote) from the Insert menu
              2. Select the Footnote or Endnote radio button.
              Optional: Click the Options button to change the placement, number format, starting number, and section footnote settings.
              3. Click OK An editing screen appears at the bottom of the page (Normal View) or the cursor moves to the bottom of the page (Print Layout view). Enter your note text, then click in the document to return to the note reference mark.

14. HOW DO I INSERT A TABLE INTO A WORD DOCUMENT?

To insert a table into your document, navigate to the part of the document where you want the table to appear. Once there, click on the INSERT tab on the Ribbon. Then, click the TABLE button. A drop-down menu will extend that will let you insert an on-the-fly table (where you highlight the grid on the menu with the number of rows/columns that you require), a custom table (where you choose the Insert Table option), or a quick table (where you select a table template from the Quick Table menu).

15. How do I Insert a WordArt Object?

To insert a WordArt object, follow these steps:
                    
              On the Insert menu, point to Picture, and then do one of the following:
              
              1. Click WordArt.
              2. Click the WordArt button on the Drawing toolbar.
              3. Click Insert WordArt on the WordArt toolbar.
              
              * In the WordArt Gallery dialog box, double-click the style that you want.
              * In the Edit WordArt Text dialog box, type your text and select the font and size that you want.
              * Click Bold or Italic to make all of the text bold or italic.
              
              NOTE: You cannot apply bold or italic to only a selected portion of the text.
              
              * In the Edit WordArt Text dialog box, click OK.
              * Your text is inserted into the document.

16. How do I insert ClipArt?

To insert a ClipArt object, choose one of the following steps:
                    
              1. Click Insert ClipArt from the drop down arrow on the Taskbar.
              2. Click the ClipArt button on the Drawing toolbar.
              3. On the Insert menu, Click Picture
              1. Click ClipArt.
              
              You can choose a ClipArt Object by one of the following:
              
              1. Search for a topic
              2. Select Clip Art from the Clipart Organizer
              3. Find Clips Online
              
              When you find the ClipArt that you will "see" one of the following:
              
              1. From the Search Results
              2. From the Collection Lists
              
              From there you can do the following:
              
              * Mouse Click on the ClipArt you want
              * Drag the ClipArt to the place you want it in your document

17. How do I keep a paragraph from separating at the page break?

1. Select the paragraph, then choose Paragraph from the Format menu.
              2. Click on the Lines and Page Breaks tab
              3. Check the Keep lines together check box.
              
              How do I indent a paragraph?
              
              1. Choose Paragraph from the Format menu.
              2. Set Left and Right under Indentation.
              
              Another way is to use the Ruler. If the Ruler is not visible, select View from the menu, 
              
              then select Ruler. On the left edge of the ruler, you will see three symbols that look like 
              
              an hourglass sitting on a box. Moving these symbols anywhere on the ruler affects the 
              
              current paragraph or selection as follows:
              
              * Moving the top triangle indents the first line of the paragraph (or the first line 
              
              in every paragraph you have selected).
              * Moving the bottom triangle indents all lines in the current paragraph (or all 
              
              lines in all paragraphs you have selected) except the first line.
              * Moving the square moves the "hourglass" and sets a normal indent (all lines in the 
              
              current paragraph or selection will be left aligned).

18. How do I prevent a default tab from appearing?

To prevent a default tab from appearing in the New dialog box (on the File menu, click New), you must uninstall all of the templates that are located on that tab.
    
  For example, if you do not want the Letters & Faxes tab to appear when you click New on the File menu, you must uninstall those templates from the following folder:  C:\Program Files\Microsoft Office\Templates\1033\  To remove the Letters & Faxes tab (and its associated templates), follow these steps:
  • Quit Microsoft Word 2000.
         • On the Start menu, point to Settings and then click Control Panel.
         • Double-click the Add/Remove Programs icon.
         • On the Install/Uninstall tab, click to select Microsoft Word 2000 (or Microsoft Office 2000), and then click Add/Remove.
         • Click Add or Remove Features.
         • Click to expand (click the plus sign) Microsoft Word for Windows.
         • Click to expand Wizards and Templates.
         • Click Letters and click to select Not Available from the drop-down list.
         • Click Faxes and click to select Not Available from the drop-down list.
         • Click Update Now to continue the Setup program and remove the Letters and Faxes templates from your system.
       NOTE: If you just delete the templates that are listed on the Letters & Faxes tab from the "C:\Program Files\Microsoft Office\Templates\1033\" folder, Microsoft Word still "advertises" these templates on the Letters & Faxes tab. If the template does not exist, and you click to select any of the templates listed on the Letters & Faxes tab, Word instructs you to install the template with a message similar to the following:      The feature you are trying to use is on a CD-ROM or other removable disk that is not available.
        
      Insert the 'Microsoft Office 2000 Premium' disk and click OK.
      
      Use feature from:
      
      Microsoft Office 2000 Premium  To install the template, insert the Microsoft Word 2000 (or Microsoft Office 2000) CD-ROM and then click OK.

19. How do I save a file in Office 2007?

– To save a file, click on the new Office Button in the upper left hand corner of the Office 
 application window. Select Save. 

  – NOTE: Remember that the default format for Office 2007 is XML. 

  – If you would like to save your file in a format that is compatible with earlier versions of 
  Office, choose Save As and select (for example) Word 97-2003 Document

20. How do I share a document with someone who doesn't have my version of Word?

1. Choose Save As from the File menu.
              2. In the Save as type box, select the file type you want to use.
              
              If you're not sure what file type will work (such as when you are sending a document to 
              
              someone else) choose Rich Text Format (*.rtf) or WordPerfect 5.1 for DOS (*.doc). All recent 
              
              word processing programs for Windows or Macintosh can read either of these formats. However, 
              
              the conversion is sometimes not perfect and any formatting Word cannot convert will be 
              
              discarded. See Can Word open WordPerfect files? for some related information.

21. How do I turn off Protected View in Microsoft Office 2010?

Before turning off Protected View, please refer to the causes of these messages to make sure this is what you want to do and take into consideration the risks you could be taking in removing this Protected View setting. 

To change the settings for Protected View in the Trust Center:

  •     

Click the File tab. The Microsoft Office Backstage view appears.

  
         •     

In the Backstage view, under Help, click Options. The Options dialog box appears.

  
         •     

Click Trust Center, and then Trust Center Settings.

  
         •     

Click Protected View.

  
         •     

Uncheck "Enable Protected View for files orginating from the Internet."  You must change this setting for each Office 2010 application; a change in MS Word will not change the seetings in MS Excel.
    

22. How do I turn off the automatic URLs?

1. Choose AutoCorrect (or AutoCorrect Options) from the Tools menu.
              2. Click on the AutoFormat As You Type tab.
              3. Under Replace As You Type, clear the Internet and network paths with hyperlink check box.
              
              If you didn't turn off AutoCorrect before you started typing and now you have a document full of hyperlinks that you don't want, you can turn them off, either one at a time, or all at once. To turn a link off, right-click on the link, select Hyperlink from the pop-up menu, and then select Remove Hyperlink. To remove all links from the document, choose Select All from the Edit menu or press Ctrl+A, and then press Ctrl+6 to remove all hyperlinks.

23. How do I use the Clipboard?

The Clipboard can store up to 24 items. When you "cut" a second item, the Clipboard Task Pane will automatically appear on the right side of your document. If the Clipboard Task Pane "disappears, you can display it again by:
                    
              * Edit menu
              * Click Office Clipboard

24. How do put a picture in my document?

To insert an image file into your document:
              
              1. Choose Picture from the Insert menu.
              1. Choose Clip Art for the built-in clips, locate a clip in one of the clip 
              
              categories, click on the clip, then click on the first icon in the pop-up menu (this is the 
              
              Insert Clip button). The Clip Gallery may seem confusing, especially if you used Clip Art in 
              
              previous versions of Office. Once you are in Clip Art, you can press F1 for help on using 
              
              the Clip Gallery.
              2. To insert a file you have saved on your computer, Choose File, locate the 
              
              file, then click Insert.
              
              To change the flow of text around a graphic object:
              
              1. Select the picture.
              2. Choose Picture from the Format menu.
              3. The Layout tab has several options; the other tabs (Colors and Lines, Size, and 
              
              Picture) allow you to make some changes to the graphic object.
              
              Another method is to simply copy a picture you have open in a graphics application, then 
              
              paste it into your Word document.

25. IS THERE A WAY TO CREATE SHORTCUTS TO THESE WORD FUNCTIONS?

Yes. Above the File tab is the Quick Access Toolbar. You can customize this toolbar to display the shortcuts that you most frequently use from the list provided. You can customize this toolbar to display the shortcuts that you most frequently use from the list provided. If you click on the small down arrow on the edge of the toolbar, a list of the most common shortcuts are displayed. You can choose shortcuts from this list or if you want a more in-depth selection, click on the MORE COMMANDS option. You can then add more shortcuts from the window that pops up.

26. The Speller would not check my spelling. What happened?

If all or part of your document gets flagged as being in a language for which you do not

have a dictionary installed, the Speller skips over those parts. Also, it appears that Word

will sometimes flag documents created by other programs for "no proofing". If Word will not

check your spelling, make sure the Speller is using the English dictionary and that none of

the text is flagged for proofing in another language (or not at all):

1. Select the entire document

2. Choose Language from the Tools menu, then choose Set Language.

3. Select U.S. English.

4. Make sure the Do not check spelling and grammar check box is NOT checked.

5. Click OK.

1. Select the entire document

2. Choose Language from the Tools menu, then choose Set Language.

3. Select U.S. English.

4. Make sure the Do not check spelling and grammar check box is NOT checked.

5. Click OK.									

27. What is the method to delete or add field types to our mail merge document?

To delete or add field types to our mail merge document we can click the Customize Columns button. The Customize Columns dialog box will open. Then, click Add, Delete or Rename to alter the field types. We can also use the Move Up and Move Down buttons to rearrange the order of the fields. Click OK when done.

28. What is the Normal Template?

The Normal template is the default template that is used when you start Microsoft Word or click the New Blank Document button. Some Word commands include an option to modify the Normal template (see How do I change the default margins? and How do I change the default document font?). If you modify theNormal template, all new documents you create will include those modifications. The Normal template file (Normal.dot) is stored in the Template folder (contained in the folder where you have installed Microsoft Office). If you delete the Normal template file, Word will create a new Normal template file with the standard document settings the next time it starts.

29. WHAT IS THE RIBBON?

The Ribbon runs along the top of the application window and is the replacement for the menus and toolbars that were commonplace in previous versions of Microsoft Word. The Ribbon has several tabs and each tab has its own groups of commands. The Home tab is where the most common Word formatting takes place, such as changing fonts, paragraph alignment, and line spacing. But if, for example, you wanted to insert a graphic or table into your document, you would click on the INSERT tab.

30. What level are your Microsoft Word Skills?

I have brought checklists that show you exactly what tasks I can perform today with Word. These are tasks that I am fully prepared to perform today and the first day on the job.Then you show them your career portfolio andleave behind a digital version on a USB drive.

31. Where are my Normal.dot and custom templates saved?

The global template (Normal.dot) is classified as a "user" template and is saved to a different location than in earlier versions of Microsoft Word. When you create a new template, the template is not saved with the installed Word templates; instead it is saved to a location that is common to the particular user. By default, custom "user" templates (including Normal.dot) are saved to the following folder:

Microsoft Windows 95, Microsoft Windows 98, or Microsoft Windows Millennium Edition (Me)    C:\Windows\Application Data\Microsoft\Templates\  Microsoft Windows 95, Windows 98, or Windows Me with User Profiles Enabled and Microsoft Windows NT 4.0:  C:\Windows\Profiles\Username\Application Data\Microsoft\Templates  Microsoft Windows 2000  C:\Documents and Settings\Username\Application Data\Microsoft\Templates  NOTE: Username is the logon name of the user.

32. Where are my Word add-in files saved?

Add-ins are supplemental programs that you install to extend the capabilities of Word by adding custom commands and specialized features.
  
  When you load a template or add-in (on the Tools menu, click Templates and Add-ins), it remains loaded for the current Word session only. If you quit and then restart Word, the template or add-in is not automatically reloaded. To have a template or add-in available whenever you start Word, store the add-in or template in the Word Startup folder.
  
 NOTE: To locate or change the Word Startup setting, click Options on the Tools menu, and then click the File Locations tab. The default location for the Startup folder in Word 2000 is as follows:

C:\WINDOWS\Application Data\Microsoft\Word\STARTUPWhen you install a program (add-in) that is designed to work with Microsoft Word 2000, the add-in program normally installs certain files to this folder. When Microsoft Word starts, it checks this Startup folder in order to load the necessary add-in files.

NOTE: If you installed Microsoft Word to the same location as Microsoft Word 97 for Windows (you installed over the earlier version of Word), and you had templates and add-ins located in the previous Startup folder, Word 2000 still loads and uses those templates and add-ins. The previous location for Word add-ins is as follows:C:\Program Files\Microsoft Office\Office\STARTUP

33. Where are the document templates located that are installed by Microsoft Word 2000?

During the installation of Microsoft Word 2000, all of the document templates are installed to the following folder:

C:\Program Files\Microsoft Office\Templates\1033\When you click New on the File menu, templates are "advertised" and are divided among the various tabs; however, if you view the \Templates\1033 folder, there are no folders as in earlier versions of Microsoft Word to contain these templates. Because these templates are installed by Microsoft Word 2000, Word internally "knows" which tab each of these templates belongs with and automatically sorts and places the template on its correct tab, without the use of corresponding folders in the \Templates\1033 folder.

34. Which are the methods to select recipients in Mail Merge?

Recipients can be selected:

a) by typing a new list (Type New List…)

b) by using existing list (Use Existing List…)

c) from Outlook contacts (Select From Outlook Contacts….)